Frequently Asked Questions

Frequently Asked Questions - Productivity (PI)

 

When I change the Person Hours per Person Month field in Accounting Options, there is no change to the total schedule and effort for the project.  How can I adjust the estimate to reflect overtime?

The person hours/person month field was never intended to be used for performing time/effort tradeoffs.  For estimating purposes, SLIM-Estimate assumes that a FTE person is a FTE person, regardless of the number of hours in an effort month.  To account for overtime or unusual staffing situations, you should adjust the FTE (full-time equivalent) peak staffing level.  

For example, to reflect 10% overtime, you need a peak staff that is 1.1 times the current peak.  You can do this using the Control Panel peak staffing dial or by extending or shortening the Phase 3 schedule.

NOTE: if you are using a PI from your completed projects, you should only make this type of adjustment if your history does not include overtime.  It is usually better to be conservative in making adjustments as overtime hours are often less productive.  If the completed projects you used to derive a PI had a similar amount of overtime, it is already reflected in the PI and no adjustment is needed.  

 

Sometimes the effort data points on my Life Cycle Sensitivity to PI graph have values that do not always increase (or decrease); e.g., there are small dips in the data.

Remember that the time and effort shown on these graphs are life cycle values. The most likely cause of slight variations in the expected behavior of the data is caused by variation in the effort for phase 4. Staffing projections for phase 4 are dependent on the staffing rate at the end of phase 3. Therefore, differences in the final phase 3 staffing rate can result in variations in the total effort for phase 4. You can check to see if this is the case by making the solutions in question the current solution, then comparing the phase 4 effort in the solution panel of the staffing view.

 

When I change the Person Hours per Person Month field on the Accounting tab of the Solution Assumptions dialog, there is no change to the total schedule and effort for the project. Why is this?

Many SLIM-Estimate and SLIM-Control users have asked why their overall schedule does not change when they change the value of the "Person Hours per Person Month" field,  Solution Assumptions screen, Accounting Tab.

 
Solution Assumptions Dialog Box

The number of Person Hours comprising a particular organization's Person Month is not used to calculate total effort.  If your chosen effort unit is Person Months, the hours per month setting is not used at all. If, on the other hand, your effort unit is weeks, days, or hours, your hours per month will be used to convert the estimated total effort (in Person Months) into your chosen effort unit.

At first, this may seem counter-intuitive. Shouldn't an increase or decrease in the number of Person Hours in a Person Month be reflected in the final estimate?

The number of staff hours in an organization's staffing month is more relevant in the accounting world than it is in software estimation. It attempts to account for items such as vacations, meetings, and administrative activities but in most cases, it is merely an estimate or average.  It may tell how many hours will be charged to a particular project, but has nothing to say about how much is actually accomplished during those hours (or even how many actual hours were worked). The productivity index, or PI, is where actual work produced is measured.

The Productivity Index, or PI, reflects a number of environmental factors such as:

application type / complexity

team skill/experience

management effectiveness

requirements stability

availability / quality of tools

development methodology.


If you are using a PI calculated from your past projects, your user-specified PI already reflects the conditions in your working environment. Holding other factors constant, organizations which have high "administrative overhead" will tend to have a lower calculated productivity index than organizations which maximize time spent working on the most productive project tasks.

SLIM-EstimateĀ® is a macro model based on the software equation described in Measures for Excellence. The SLIM software equation is designed to estimate consistently across a broad spectrum of working environments and accounting standards. For this reason, the effort parameter was originally calculated in Person Years, which are converted to Person Months in SLIM-Estimate. Once the total effort in PM has been determined, it can be converted into your chosen effort unit for display on charts and reports.  But what if you have no historical data and are using the PI suggested by the QSM database? SLIM estimating and project control tools will still give you a good first estimate that you can continue to refine as more project data becomes available. As projects are completed, SLIM tools will calculate the project PI's from your historical data. These PI's can be used to calibrate new estimates to the unique conditions in your development environment.

As you begin to compare and analyze PI's from completed projects, you can spot and eliminate bottlenecks as well as identify successful strategies that you can repeat to improve productivity. Storing project metrics in a useful and accessible form and analyzing them to identify trends is the key to process and productivity improvement. Consistent use of SLIM tools results in increasingly accurate estimates and will help you build a repository of historical data for future analysis and benchmarking.

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SLIM-Estimate SLIM-Control Productivity (PI)